eFM_Featured_1200x630 | eFinancialModels

All Industries, General Excel Financial Models

Business Template, Dashboard, Excel, Financial Due Diligence, KPIs (Key Performance Indicators), Report, Supply, Tracking

Purpose

Onboarding a supplier without a structured review exposes a business to financial, legal, data, operational and reputational risk. The Vendor Due Diligence Scorecard gives procurement, compliance and third-party risk teams a consistent, documented and repeatable way to assess vendors in Excel, without expensive software. Every vendor is scored against the same criteria, every decision is supported by evidence, and every review date is tracked.

What’s inside

Start Here: step-by-step instructions, the scoring scale, how the rating works and a colour legend for input and formula cells.

Vendor Register: capacity for 50 vendors with country, service category, business owner, criticality, annual spend, contract dates, assessment date and assessor. The register automatically shows completion, overall score, red flags, final rating, recommended decision, next review date, review status and document completeness.

Assessment: 40 due diligence questions across 8 weighted categories: Corporate & Legal, Financial Stability, Compliance & Sanctions, Information Security, Data Privacy, Business Continuity, Operational & Service Quality, and ESG & Reputation. Each question is scored 0 to 5 or N/A from a dropdown and includes guidance on the evidence to obtain. N/A answers are excluded, and the weights rebalance automatically.

Knock-out rules: six deal-breaker questions (beneficial ownership, insolvency, sanctions screening, adverse media, data processing agreement and forced labour). A failed knockout question raises a red flag that overrides a good score, so the vendor can never be rated better than the minimum rating set in settings.

Document Checklist: 12 evidence documents per vendor (received, pending, expired or N/A) with completion percentage and counts of missing and expired items.

Scorecard: select a vendor ID to produce a one-page report with the vendor profile, category scores, gaps, question-level results, red flags, the recommended decision and a sign-off block. Formatted to print or save as PDF.

Dashboard: headline KPIs, final rating distribution, a criticality by rating heat map, average score by category, review status and charts.

Settings: edit category weights, rating bands, review cycles by rating and by vendor criticality, and the red-flag rules.

How it works

The overall score is the weighted average of category scores out of 100. Default rating bands are Low (80+), Moderate (60 to 79), High (40 to 59) and Critical (below 40), each linked to a recommended decision: Approve, approve with conditions, escalate for senior approval, or reject. The next review date uses the shorter of the rating cycle and the criticality cycle, with Overdue and Due Soon alerts.

Files included

A blank template ready for your vendors, and a sample workbook populated with six fictional vendors showing every rating outcome.

Technical details

Microsoft Excel 2010 or later, including Microsoft 365. No macros, no add-ins and no external links. All sheets are unprotected, and all formulas are visible.

This template supports, but does not replace, your organisation’s own judgement, policies and legal or regulatory obligations.

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